What is an outsourced DPO?
A Outsourced DPO (Outsourced Data Protection Officer) is a GDPR expert who ensures, on behalf of a company or organization, the role of DPO as provided for by the General Regulations on the Protection of Personal Data. Instead of recruiting an internal DPO, the organization entrusts this mission to a specialized service provider, declared to the CNIL (National Commission for Information Technology and Liberties).
This choice allows VSEs, SMEs, ETIs and organizations to benefit from a full and ongoing GDPR compliance without bearing the costs associated with hiring a dedicated employee. The outsourced DPO ensures:
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Supervise and document the GDPR compliance from the company.
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Keep it up to date register of personal data processing.
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Make GDPR audits and manage appropriate action plans.
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Manage requests and rights of data subjects.
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Support teams in the operational compliance.
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Be the preferred contact for the CNIL in case of control.
Outsourcing the DPO function guarantees your company one advanced legal and technical expertise, regular monitoring of compliance, and implementation of good data protection practices. It is also a simple way to avoid the risks and financial sanctions linked to GDPR breaches.
Why choose one Outsourced DPO ?
A Outsourced DPO is an expert data protection lawyer who assumes all the responsibilities of an internal DPO, without the constraints of recruitment.
The main reasons to outsource your DPO:
- Savings : The cost of an internalized DPO can exceed 70,000€/year. With an outsourced DPO subscription, you split your expenses significantly.
- Certified expertise : our outsourced DPOs are GDPR lawyers or former specialized lawyers, trained in the latest regulations (GDPR, ePrivacy, NIS2, AI Act).
- Serenity : your GDPR compliance is continuously monitored. In the event of a CNIL inspection, security incident or customer request, you are immediately ready.
A accompaniment Outsourced DPO, support complete
With our service, you entrust 100% of your GDPR compliance to a specialized legal expert. We manage:
- Official declaration to the CNIL : your outsourced DPO becomes the representative and guarantor of your compliance.
- Initial GDPR diagnosis : complete audit of your activities, processing of personal data, records and practices.
- Writing and updating documents (processing register, confidentiality policies, contractual clauses, legal notices, retention periods).
- Management of relationships with your subcontractors : verification of their GDPR compliance, drafting of subcontracting contracts.
- Management of people's rights : rapid processing of requests for access, rectification, opposition or deletion.
- Incident and data breach support : leak management, CNIL notification, crisis communication.
- Continuous legal monitoring : regulatory monitoring, automatic updates, strategic support.
- DPO hotline : tailor-made support on specific request, in the event of a CNIL inspection, COMEX meeting, customer meetings, responses to calls for tender, etc.
A digital platform to manage your compliance
Outsourcing your DPO with Data Comply One also means accessing one GDPR software. Through this platform, you:
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Track your score real-time GDPR compliance.
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Export your complete file (GDPR Pass) in one click, ready for a CNIL inspection or customer audit.
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Collaborate easily with your HR, IT, marketing and legal teams.
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Value your commitments with the GDPR Engaged Label, a guarantee of trust for your customers and partners.
- Exchange directly with your DPO legal expert outsourced by videoconference.
How does outsourced DPO support work?
Onboarding & CNIL designation
Your Outsourced DPO is officially designated to the CNIL and becomes the legal contact for your company. Onboarding allows you to understand your activities and frame GDPR governance to launch compliance on a good basis.
GDPR diagnosis & audit
A complete GDPR audit maps your data processing, your subcontractors and your tools. The processing register and the variance report identifies your non-compliance risks to prioritize actions.
Personalized roadmap
Your External DPO build one GDPR roadmap clear with priorities, milestones and compliance indicators. You follow the progress in real time via our GDPR software.
Operational compliance
We write and update all your GDPR documents : registers, privacy policies, legal notices, subcontracting contracts, cookie policies and retention periods. Your GDPR compliance is thus proven and secure.
GDPR Pass & GDPR Engaged Label
Once your actions have been completed, we generate your GDPR pass, a complete file ready for a CNIL inspection. You get it GDPR Engaged Label, a real commercial asset to reassure your customers and partners.
Continuous monitoring & DPO support
Your Outsourced DPO make sure continuous piloting : rights management, incident handling, regulatory monitoring, management of current requests, evaluation of new subcontractors, activity analyses. You remain compliant over time with regular reporting and ongoing support.
What you go Win with an outsourced DPO
Precious time
Free up your teams, focus on business.
Serenity & a business advantage
Proven compliance in the event of a CNIL inspection or call for tenders. Your customers and partners trust a company labeled "Committed GDPR" more.
Savings
Fixed subscription, divided cost, compared to a consulting firm or internal recruitment.
