Why use AI ACT software to manage compliance?

1. What is the Artificial Intelligence Regulation (AI Act)?

The artificial Intelligence Regulations (AI Act), or AI regulations, is the first European legal framework dedicated to the supervision of AI systems. Its objective: to guarantee that artificial intelligence used in Europe is ethical, secure and respectful of fundamental rights.

Approved in 2024, the RIA introduces specific obligations depending on the level of risk associated with each artificial intelligence system: minimal, limited, high or prohibited. Companies must in particular:

• Map their AI systems
• Hold one AI Act Registry up to date
• Evaluate them AI risks
• Implement transparency and governance measures
• Prepare for audits and controls

2. Why is RIA compliance becoming a strategic issue?

With the massive deployment of artificial intelligence in business processes, compliance with the AI Act is becoming essential. Any organization that designs, deploys or uses an AI system must anticipate:

• Legal risks (fines of up to 35 million € or 7% of global turnover)
• Reputational risks linked to abusive or biased use of AI
• Operational risks if an AI system is suspended or banned

A breach of artificial intelligence regulations can impact the trust of customers, partners and investors. Hence the importance of adopting a rigorous and proactive approach to compliance.

3. The concrete challenges of AI Act compliance

Complying with the AI Act is not easy. Here are the main obstacles encountered by businesses:

• Identify the AI systems present in the organization (often used without clear framing)
• Understand the level of AI risk associated with each system
• Maintain a register of compliant AI systems
• Write technical and risk assessment documentation
• Implement transparency, traceability and human supervision obligations

This is just one AI ACT software becomes a decisive lever for effectively managing compliance.

4. The benefits of AI ACT software to manage your compliance

Use software dedicated to AI Act compliance allows you to transform a regulatory constraint into a strategic opportunity. Here are the concrete benefits:

• ✅ Centralization of obligations: a single entry point to manage all of your AI compliance procedures
• ✅ Automation of AI risk analyzes according to the official classification
• ✅ Automatic generation of your AI Act registry
• ✅ Traceability and archiving of audits, decisions and updates
• ✅ Integrated continuous regulatory update
• ✅ Access to legal templates and ready-to-use documentation

5. Focus: key features of AI ACT software

Good AI regulatory compliance software should include at least:

• Mapping of artificial intelligence systems (internal and third-party)
• Automatic AI risk analysis and risk level assessment guide
• Automatically generated AI systems registry
• Pre-filled compliance documentation: impact assessments, transparency policies, etc.
• Log of updates and decisions
• Role and responsibility management: data scientist, product owner, legal, compliance...
• Alerts and reminders for upcoming audits or regulatory updates
• AI compliance management dashboard

A platform like Data Comply One allows you to benefit from a global, collaborative and secure vision of your compliance with the AI Act.

6. Conclusion: Anticipate your obligations with a dedicated solution

The Artificial Intelligence Regulation is reshaping the rules of the game for all companies that design, integrate or use AI systems. Failure to anticipate these demands runs the risk of severe sanctions and loss of confidence.

A AI ACT software like Data Comply One helps you manage your compliance with ease, automatically generate your AI systems registry, assess your AI risks and document your procedures.

Save time, secure your use of artificial intelligence, and anticipate audits today.

• ➡️ Discover our AI ACT compliance solution
• ➡️ Learn more about AI Act compliance
• ➡️ Contact an expert